You probably won’t read this. I know I wouldn’t.
Obviously the reason I am writing this is to remain compliant with EU privacy and data protection laws.
If you don’t fancy reading the whole lot, all you really need to know is:
- I only collect data that I need to do the job that you hired me to do.
- It will be stored securely and responsibly
- I never share it with anyone else without discussing it with you first
What personal data I store
Once you have enquired or booked for me a service, I will begin to collect and store the following.
- Your names. If you book with me then I’ll need to know your name for correspondence. If you are booking me for a wedding then I’ll want your partner’s name too.
- Email address and phone number for you and your partner so I can keep in touch before, during and after the wedding, event or shoot.
- Where and when the wedding, event or shoot will be taking place. The implication here is that I will know your wedding date which is pretty personal, but also essential, information.
- I may need your home address if I’m going to meet you there at any point, or if you want me to post you anything.
- There may also be little details about your personal life that you would like to share with me which will be relevant on your wedding day.
Your Financial Details
Whenever you make payments towards my invoices or purchase prints or artwork using Credit or Debit card, PayPal or bank transfer, none of your payment details come through to me.
All the processing is done by secure third parties meaning I get all the confirmations, receipts and payments that I need but none of your details.
How I store your data
Most of the personal data I collect is stored in my workflow tool. This is a third party application which is itself very secure and GDPR compliant.
Your data is password protected and only I have access to it.
Beyond that, I will put your name, number and email address into my gmail contacts so I can contact you if I need to. This is also only accessible by me.
Allowing you access to your data that I hold
I don’t have a set process for this so if you would like access to your data give me a call and I’ll walk you through it.
Sharing with Third Parties
There are times when I will need to share some of your information with others, such as when I bring along a second photographer.
I never sell data to third party companies or allow anyone access to your data without letting you know first.
From time to time I have experimented with sending marketing type emails to people who are in my contact list. To be honest I find them a bit of a waste of time so don’t do it very often these days.
If I do decide to start down this route again I will start a new mailing list and invite people to join. You won’t get any marketing emails from me unless you actively join this list.
I own the copyright to all the photos I take, so I retain the right to store them indefinitely. I know that sounds pretty ominous, it’s actually not a bad thing.
As you would already know from my standard contract, I do use photos that I have taken for promotional purposes. After-all, you probably found me originally by noticing photos that I took of other people and liked them.
My promise to you is that, if there are particular photos of you that you don’t want on my website or social outlets let me know and I will respect your wishes without any resistance.
Website Visitor Statistics
I use tools like Google Analytics and cookies to analyse the visits that my website receives so that I can try to look for ways to improve it.
This is all anonymous data collected by Google and other third parties so I can never personally identify anyone who visits my site.
Any questions or concerns?
I always aim to be as open and honest with my clients as possible so I hope this has helped you to understand how I collect and store your data, and why.
If you have any questions or concerns please feel free to get in touch any time.